Cavi · Disability Services
The administrative work stops being yours.
Cavi for Disability Services is an AI-native platform for college and university accommodations: automated intake and documentation review, citation-backed decision support with your Director as the decision-maker, and FERPA-safe dissemination to faculty with acknowledgment tracked and escalation handled.
One coordinator. Hundreds of students.
Disability services offices are among the most under-resourced in higher education, demand keeps rising while staffing does not, and the students who most need accommodations are the least likely to chase paperwork through a broken process. The heaviest burden usually isn't the decision; it's the dissemination and the follow-up that come after it, repeated every semester.
Cavi does the administrative work so your team can do the human work, the interactive process, and the cases that genuinely need a person.
How it works
Specialized roles carry a case from a student's first request to acknowledged faculty letters, with a human decision at the center.
A plain-language student portal that confirms receipt quickly and, when something is missing, sends one clear list of what's needed instead of a rejection.
Produces citation-backed decision memos for your Director to review. Every decision stays human: the memo recommends, the Director decides.
On approval, routes the faculty letter and updates the student's portal, then tracks acknowledgment: a reminder at 48 hours and a chair escalation at five days, automatically.
Every action is recorded in a tamper-evident trail, and any case reconstructs in under five minutes, the record you need the day someone asks for it.
Watches for the students who fall through administrative cracks, an accommodation that didn't roll over or an exam approaching with no arrangements booked, and flags them to your office.
Why it's different
FERPA enforced by design, not by procedure
A faculty letter physically cannot contain a diagnosis. The system is built so diagnostic information has no path to an instructor. Compliance is a property of the software, not a rule staff have to remember.
A person decides every case
No accommodation is approved or denied by software. Recommendations are prepared for your Director; a denial can only be issued after a documented, multi-point review and a signature.
Dissemination is the job, so it's the point
The hardest part isn't deciding accommodations, it's getting every letter to every instructor, confirming they acted on it, and chasing the ones who didn't. That end-to-end loop of send, confirm, remind, escalate is what the platform automates.
Built by a Director of Disability Services
The workflow is right because it was designed by someone who has run a disability services office: the interactive process, the documentation standards, and the fair-process principles are built in, not bolted on.
Who it's for
Accommodations across didactic, lab, clinical, and board environments, functional technical-standards review, and board-exam documentation packets for NBME and COMLEX, with a plain portability statement that institutional approval is not board approval.
One coordinator carrying a very large caseload, a first-generation student body, and no compliance team to spare. The platform runs intake, delivery, and follow-up so the coordinator's time goes back to students.
High letter volume where the operational pain is dissemination: getting every letter to every instructor, confirming action, and re-issuing when a student changes sections mid-semester.
We're onboarding design partners
Cavi for Disability Services is in active development. We're looking for a small number of institutions to shape it with. Bring a real workload and see how the platform handles it.